Local workshop host kit checklist
For a solo host running a two-hour workshop for up to 20 attendees. Add activity-specific materials separately from this general host kit.
What to get
Printed attendee list
2 copies
Name tags
24
Name tag holders
24
Check-in pens
4
Workshop agenda printouts
24
Feedback forms
24
Feedback collection box
1
Presentation laptop
1
Laptop charger
1
HDMI adapter
1
Presentation clicker
1
Extension lead
2
Power strip
2
Flip chart pad
2
Easel
1
Whiteboard markers
8
Sticky notes
10 pads
Index cards
100
Masking tape
2 rolls
Timer
1
Water bottles
24
Paper cups
30
Snack napkins
40
Hand sanitizer
2 bottles
Trash bags
4
Who this list is for
This checklist is for solo hosts organizing a two-hour local workshop for up to 20 attendees. It covers supplies and tools you’ll need to run check-in, presentations, and feedback. Add your own materials for specific activities separately.
How to use this list
Gather all items the day before your workshop. Keep attendee materials, tech gear, and feedback tools organized in separate bags or boxes for easy access. Print enough copies of attendee lists, agendas, and feedback forms for all participants and a few extras. Test your presentation equipment before arrival.
Common mistakes
Don’t forget backup pens—attendees often need extras. Double-check you have the correct charger and HDMI adapter for your laptop. Many hosts forget the feedback box or enough name tags. Don’t rely on the venue for extension leads; bring your own.
What is on this list
Two printed attendee lists, 24 name tags and holders, and four check-in pens. Bring 24 copies of the workshop agenda and feedback forms, plus a feedback collection box. Pack your presentation laptop, charger, HDMI adapter, and a presentation clicker. Two extension leads ensure you can reach outlets no matter the room setup.
Day-of walk-through
Arrive early to set up check-in with attendee lists, name tags, and pens. Distribute agendas and feedback forms to each seat. Set up your laptop, charger, adapter, and clicker; test connections. Place the feedback box in an obvious spot. Use the extension leads to ensure all tech is powered. Keep extras handy for late arrivals or last-minute needs.
FAQ
Who is "Local workshop host kit checklist" for?
This checklist is for solo hosts organizing a two-hour local workshop for up to 20 attendees. It covers supplies and tools you’ll need to run check-in, presentations, and feedback. Add your own materials for specific activities separately.
How should I use "Local workshop host kit checklist"?
Gather all items the day before your workshop. Keep attendee materials, tech gear, and feedback tools organized in separate bags or boxes for easy access. Print enough copies of attendee lists, agendas, and feedback forms for all participants and a few extras. Test your presentation equipment before arrival.
What should I skip or avoid with "Local workshop host kit checklist"?
Don’t forget backup pens—attendees often need extras. Double-check you have the correct charger and HDMI adapter for your laptop. Many hosts forget the feedback box or enough name tags. Don’t rely on the venue for extension leads; bring your own.
What is on the "Local workshop host kit checklist" list?
Two printed attendee lists, 24 name tags and holders, and four check-in pens. Bring 24 copies of the workshop agenda and feedback forms, plus a feedback collection box. Pack your presentation laptop, charger, HDMI adapter, and a presentation clicker. Two extension leads ensure you can reach outlets no matter the room setup.
What should I check on the day of?
Arrive early to set up check-in with attendee lists, name tags, and pens. Distribute agendas and feedback forms to each seat. Set up your laptop, charger, adapter, and clicker; test connections. Place the feedback box in an obvious spot. Use the extension leads to ensure all tech is powered. Keep extras handy for late arrivals or last-minute needs.
Related lists
For general planning only. Valedo does not guarantee this list’s accuracy, completeness, or suitability. Verify information before relying on it. Not a substitute for professional advice or safety training.