Reception desk opening checklist
For a receptionist opening a staffed office reception area at the start of the workday. It focuses on front-desk readiness, not building security procedures.
What to get
Unlock reception desk drawers
Turn on reception computer
Check internet connection
Open visitor management system
Check shared reception inbox
Check voicemail messages
Review daily visitor schedule
Review meeting room schedule
Print visitor list
Prepare visitor badges
Prepare badge lanyards
Check guest Wi-Fi instructions
Restock sign-in cards
Restock pens
Restock notepads
Check building directory
Check reception phone
Check intercom
Tidy reception counter
Wipe reception counter
Arrange waiting-area chairs
Refill brochure holder
Check umbrella stand
Check water dispenser cups
Notify team reception is open
Who this list is for
This checklist is for receptionists opening a staffed office reception area at the start of the day. It’s best for offices that welcome visitors, manage meeting rooms, and rely on a front-desk to keep things running smoothly. If you’re the first point of contact for guests and staff, this routine helps you get set up fast.
How to use this list
Begin by unlocking the reception desk drawers and turning on the reception computer. Check the internet connection right away to avoid tech surprises. Open the visitor management system and shared reception inbox to review any overnight messages. Listen to voicemail and note anything urgent. Review the daily visitor and meeting room schedules so you know who to expect. Print the visitor list, then prepare badges and lanyards for expected guests. Check that guest Wi-Fi instructions are current and visible. Restock sign-in cards and pens so visitors have everything they need.
What to skip
Skip any building security checks—this list is only for front-desk readiness. Don’t spend time on deep cleaning or facility maintenance tasks. Avoid preparing badges for walk-in guests until they arrive. If you already checked the inbox before arriving, focus on the other items to stay efficient.
What is on this list
You’ll see tasks like unlocking drawers, turning on the computer, checking the internet, opening the visitor management system, and reviewing schedules. The list also includes printing visitor lists, preparing badges and lanyards, checking Wi-Fi instructions, and restocking sign-in cards and pens. Mark off anything you’ve already done as you go.
When you are done
After you finish, keep the reception area tidy and supplies within reach. Leave the printed visitor list and prepared badges in a visible spot. Let your team know if you noticed any issues with schedules or supplies. Stay ready to greet the first visitor or staff member who arrives. If anything was missing or low, add it to your supply order before the day gets busy.
FAQ
Who is "Reception desk opening checklist" for?
This checklist is for receptionists opening a staffed office reception area at the start of the day. It’s best for offices that welcome visitors, manage meeting rooms, and rely on a front-desk to keep things running smoothly. If you’re the first point of contact for guests and staff, this routine helps you get set up fast.
How should I use "Reception desk opening checklist"?
Begin by unlocking the reception desk drawers and turning on the reception computer. Check the internet connection right away to avoid tech surprises. Open the visitor management system and shared reception inbox to review any overnight messages. Listen to voicemail and note anything urgent. Review the daily visitor and meeting room schedules so you know wh…
What should I skip or avoid with "Reception desk opening checklist"?
Skip any building security checks—this list is only for front-desk readiness. Don’t spend time on deep cleaning or facility maintenance tasks. Avoid preparing badges for walk-in guests until they arrive. If you already checked the inbox before arriving, focus on the other items to stay efficient.
What is on the "Reception desk opening checklist" list?
You’ll see tasks like unlocking drawers, turning on the computer, checking the internet, opening the visitor management system, and reviewing schedules. The list also includes printing visitor lists, preparing badges and lanyards, checking Wi-Fi instructions, and restocking sign-in cards and pens. Mark off anything you’ve already done as you go.
What should I do when I am done?
After you finish, keep the reception area tidy and supplies within reach. Leave the printed visitor list and prepared badges in a visible spot. Let your team know if you noticed any issues with schedules or supplies. Stay ready to greet the first visitor or staff member who arrives. If anything was missing or low, add it to your supply order before the day…
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For general planning only. Valedo does not guarantee this list’s accuracy, completeness, or suitability. Verify information before relying on it. Not a substitute for professional advice or safety training.