Trade show booth packing list for two staff
For two people staffing a standard indoor trade show booth for one or two days. Include only what you can transport and set up at the stand.
What to get
Booth backdrop
1
Backdrop frame
1
Branded tablecloth
1
Folding table
1
Roll-up banner
2
Product samples
20
Brochures
200
Business cards
200
Price sheets
50
Lead capture tablet
1
Tablet charger
1
Power bank
2
Charging cables
3
Extension lead
1
Power strip
1
Tape
2 rolls
Command strips
1 pack
Scissors
1
Marker pens
4
Clipboard
2
Lead forms
50
Hand sanitizer
1 bottle
Mints
2 packs
Water bottles
4
Packing inventory sheet
1
Who this list is for
This packing list is for two staff members running a standard booth at an indoor trade show. It’s best for teams who need to bring their own basic display items, literature, and a small amount of product for demos or giveaways.
How to use this list
Print the list and check off each item as you pack. Group items by category—display, marketing, electronics—so setup goes smoothly. Only bring what you can easily transport and set up yourselves. Confirm with venue staff what will be provided and what needs to come with you.
Common mistakes
Bringing more literature than needed is a frequent error. Stick to the listed numbers for brochures and business cards. Don’t forget chargers for tablets or assume you’ll have access to outlets—pack power banks. Skip heavy extras like extra tables or chairs unless you know you’ll use them.
What is on this list
Key items: booth backdrop with frame, branded tablecloth, and folding table. Roll-up banners (2) catch attention. Marketing materials include product samples (20), brochures (200), business cards (200), and price sheets (50). Stay ready with a lead capture tablet, charger, and two power banks in case outlets are scarce.
Day-of checklist
Arrive early to set up the backdrop, table, and banners first. Lay out samples, brochures, and business cards within easy reach. Test the tablet and power banks before doors open. Keep a pen and notepad handy for backup notes.
FAQ
Who is "Trade show booth packing list for two staff" for?
This packing list is for two staff members running a standard booth at an indoor trade show. It’s best for teams who need to bring their own basic display items, literature, and a small amount of product for demos or giveaways.
How should I use "Trade show booth packing list for two staff"?
Print the list and check off each item as you pack. Group items by category—display, marketing, electronics—so setup goes smoothly. Only bring what you can easily transport and set up yourselves. Confirm with venue staff what will be provided and what needs to come with you.
What should I skip or avoid with "Trade show booth packing list for two staff"?
Bringing more literature than needed is a frequent error. Stick to the listed numbers for brochures and business cards. Don’t forget chargers for tablets or assume you’ll have access to outlets—pack power banks. Skip heavy extras like extra tables or chairs unless you know you’ll use them.
What is on the "Trade show booth packing list for two staff" list?
Key items: booth backdrop with frame, branded tablecloth, and folding table. Roll-up banners (2) catch attention. Marketing materials include product samples (20), brochures (200), business cards (200), and price sheets (50). Stay ready with a lead capture tablet, charger, and two power banks in case outlets are scarce.
What should I check on the day of?
Arrive early to set up the backdrop, table, and banners first. Lay out samples, brochures, and business cards within easy reach. Test the tablet and power banks before doors open. Keep a pen and notepad handy for backup notes.
Related lists
For general planning only. Valedo does not guarantee this list’s accuracy, completeness, or suitability. Verify information before relying on it. Not a substitute for professional advice or safety training.