Small video shoot call sheet checklist
For a producer preparing a call sheet for a small one-day video shoot. It organizes the team before filming begins.
What to get
Project title
Shoot date
Call time
Crew call time
Talent call time
Wrap time
Primary location address
Parking instructions
Location contact
Producer contact
Director contact
Camera operator contact
Sound recordist contact
Talent contact
Emergency contact
Weather forecast
Scene schedule
Shot list
Script version
Equipment list
Wardrobe notes
Hair and makeup time
Meal break time
Nearby catering details
First aid kit location
Release form reminder
Who this list is for
This checklist is meant for producers or production coordinators who need to prepare a call sheet for a small, one-day video shoot. It’s best suited for shoots with a compact team—think short films, commercials, or web content—where clear communication and logistics are crucial before anyone arrives on set.
How to use this list
Start by confirming the project title and shoot date. Set the main call time, then specify separate crew and talent call times if needed. Add the wrap time so everyone knows when the shoot is scheduled to finish. List the primary location address and include parking instructions to avoid confusion on arrival. For each key role—location, producer, director, camera operator, sound recordist, and talent—write down their contact information. Double-check that all details are accurate before distributing the call sheet to your team.
What to skip
Don’t overload your call sheet with unnecessary details like equipment inventories or catering menus; keep it focused on timing, contacts, and logistics. Avoid vague location instructions—be specific with addresses and parking notes. Skip listing backup crew if they’re not confirmed. Only include contacts relevant to this shoot to prevent confusion.
What is on this list
The checklist covers Project title, Shoot date, Call time, Crew call time, Talent call time, Wrap time, Primary location address, Parking instructions, Location contact, Producer contact, Director contact, Camera operator contact, Sound recordist contact, and Talent contact. Go down the list and fill in each field. Cross off each item as you add it to your call sheet draft. If you already have some contacts saved, verify they’re still correct for this shoot.
Before you go
Before sending out the call sheet, review every detail for accuracy. Confirm all call times and contacts with your team. Email or text the finalized call sheet to all crew and talent at least a day before the shoot. Print a few extra copies to bring to set. Keep your phone handy in case anyone needs clarification on the day of the shoot.
FAQ
Who is "Small video shoot call sheet checklist" for?
This checklist is meant for producers or production coordinators who need to prepare a call sheet for a small, one-day video shoot. It’s best suited for shoots with a compact team—think short films, commercials, or web content—where clear communication and logistics are crucial before anyone arrives on set.
How should I use "Small video shoot call sheet checklist"?
Start by confirming the project title and shoot date. Set the main call time, then specify separate crew and talent call times if needed. Add the wrap time so everyone knows when the shoot is scheduled to finish. List the primary location address and include parking instructions to avoid confusion on arrival. For each key role—location, producer, director…
What should I skip or avoid with "Small video shoot call sheet checklist"?
Don’t overload your call sheet with unnecessary details like equipment inventories or catering menus; keep it focused on timing, contacts, and logistics. Avoid vague location instructions—be specific with addresses and parking notes. Skip listing backup crew if they’re not confirmed. Only include contacts relevant to this shoot to prevent confusion.
What is on the "Small video shoot call sheet checklist" list?
The checklist covers Project title, Shoot date, Call time, Crew call time, Talent call time, Wrap time, Primary location address, Parking instructions, Location contact, Producer contact, Director contact, Camera operator contact, Sound recordist contact, and Talent contact. Go down the list and fill in each field. Cross off each item as you add it to your…
What should I do before I go?
Before sending out the call sheet, review every detail for accuracy. Confirm all call times and contacts with your team. Email or text the finalized call sheet to all crew and talent at least a day before the shoot. Print a few extra copies to bring to set. Keep your phone handy in case anyone needs clarification on the day of the shoot.
Related lists
For general planning only. Valedo does not guarantee this list’s accuracy, completeness, or suitability. Verify information before relying on it. Not a substitute for professional advice or safety training.