Bookkeeper month end records checklist
For a freelance bookkeeper gathering documents from one monthly client. It covers records collection before reconciliation, not tax filing.
What to get
Client name
Month covered
Business bank statements
Business credit card statements
Cash sales summary
Online sales platform report
Payment processor report
Sales invoices
Supplier invoices
Purchase receipts
Expense reimbursement claims
Mileage log
Petty cash count
Payroll report
Payroll tax payment confirmation
Contractor payment records
Loan statement
Lease statement
Equipment purchase documents
Asset disposal documents
Inventory valuation report
Gift card liability report
Outstanding customer invoice report
Outstanding supplier bill report
Unusual transaction notes
Client approval deadline
Secure upload folder link
Who this list is for
This checklist is tailored for freelance bookkeepers collecting month-end documents from a single client. It’s intended for records gathering before reconciliation, not for tax prep or annual filings.
How to use this list
Use this list as a request template or personal tracker. Send it to your client so they know exactly which records to provide. Double-check each item as you receive it. Make sure all documents are complete and cover the correct month.
Common gaps
Missing credit card statements or overlooked online sales reports can delay your work. Mileage logs and expense reimbursement claims are easy to forget. Remind clients to include all sales and purchase receipts, even small ones. Don’t skip the business bank statements or sales invoices.
What is on this list
You will need the client’s name and the month covered. Collect business bank and credit card statements, a cash sales summary, online sales platform report, payment processor report, sales invoices, supplier invoices, purchase receipts, expense reimbursement claims, and a mileage log. Every item on this list ties directly to tracking monthly financial activity.
Before you start reconciliation
Review your checklist and confirm you have each document. Follow up right away if anything is missing or unclear. Store all files in a secure location, sorted by month. This preparation will make reconciliation more accurate and efficient.
FAQ
Who is "Bookkeeper month end records checklist" for?
This checklist is tailored for freelance bookkeepers collecting month-end documents from a single client. It’s intended for records gathering before reconciliation, not for tax prep or annual filings.
How should I use "Bookkeeper month end records checklist"?
Use this list as a request template or personal tracker. Send it to your client so they know exactly which records to provide. Double-check each item as you receive it. Make sure all documents are complete and cover the correct month.
What should I know about common gaps?
Missing credit card statements or overlooked online sales reports can delay your work. Mileage logs and expense reimbursement claims are easy to forget. Remind clients to include all sales and purchase receipts, even small ones. Don’t skip the business bank statements or sales invoices.
What is on the "Bookkeeper month end records checklist" list?
You will need the client’s name and the month covered. Collect business bank and credit card statements, a cash sales summary, online sales platform report, payment processor report, sales invoices, supplier invoices, purchase receipts, expense reimbursement claims, and a mileage log. Every item on this list ties directly to tracking monthly financial activ…
What should I know about before you start reconciliation?
Review your checklist and confirm you have each document. Follow up right away if anything is missing or unclear. Store all files in a secure location, sorted by month. This preparation will make reconciliation more accurate and efficient.
Related lists
For general planning only. Valedo does not guarantee this list’s accuracy, completeness, or suitability. Verify information before relying on it. Not a substitute for professional advice or safety training.