New hire welcome desk checklist for first day
For office managers setting up one permanent desk before a new employee arrives. It excludes computer configuration handled by IT.
What to get
Desk key
1
Building access card
1
Desk nameplate
1
Desk chair
Monitor
1
Keyboard
1
Mouse
1
Keyboard wrist rest
1
Monitor stand
1
Desk lamp
1
Notebook
1
Pens
3
Highlighters
2
Sticky notes
2 pads
Stapler
1
Staples
1 box
Paper clips
1 box
Scissors
1
Waste bin
1
Water bottle
1
Office map
1
First-week schedule
1
Emergency procedures sheet
1
Welcome card
1
Who this list is for
This checklist is meant for office managers or team leads preparing a permanent desk for a new hire’s first day. It covers physical desk setup only, leaving IT configuration to your tech team.
How to use this list
Check each item off as you set up the desk, ideally the day before the new hire arrives. Arrange everything so it's clean, organized, and easy to find. Place access cards and keys in a visible spot or secure envelope for handoff. Make sure all supplies are present and in working order.
Common mistakes
A common oversight is missing small but important items, like the desk key or nameplate. Sometimes, monitors and chairs are forgotten until the last minute. Don’t forget the basics: pens, a notebook, and wrist rest. Leaving out any of these can make a bad first impression.
What is on this list
You’ll need a desk key, building access card, and desk nameplate. Set up the desk chair, monitor, keyboard, mouse, wrist rest, and monitor stand. Add a desk lamp for lighting. Stock the desk with a notebook and three pens. Each item is chosen to help the new hire feel welcomed and start work comfortably.
Before the new hire arrives
Do a quick walkthrough the morning of their arrival. Wipe down surfaces, check that all items are in place, and that the chair and monitor are set to a neutral height. Place keys and access cards where they’re easy to find. Greet the new hire and point out these essentials as part of their welcome.
FAQ
Who is "New hire welcome desk checklist for first day" for?
This checklist is meant for office managers or team leads preparing a permanent desk for a new hire’s first day. It covers physical desk setup only, leaving IT configuration to your tech team.
How should I use "New hire welcome desk checklist for first day"?
Check each item off as you set up the desk, ideally the day before the new hire arrives. Arrange everything so it's clean, organized, and easy to find. Place access cards and keys in a visible spot or secure envelope for handoff. Make sure all supplies are present and in working order.
What should I skip or avoid with "New hire welcome desk checklist for first day"?
A common oversight is missing small but important items, like the desk key or nameplate. Sometimes, monitors and chairs are forgotten until the last minute. Don’t forget the basics: pens, a notebook, and wrist rest. Leaving out any of these can make a bad first impression.
What is on the "New hire welcome desk checklist for first day" list?
You’ll need a desk key, building access card, and desk nameplate. Set up the desk chair, monitor, keyboard, mouse, wrist rest, and monitor stand. Add a desk lamp for lighting. Stock the desk with a notebook and three pens. Each item is chosen to help the new hire feel welcomed and start work comfortably.
What should I know about before the new hire arrives?
Do a quick walkthrough the morning of their arrival. Wipe down surfaces, check that all items are in place, and that the chair and monitor are set to a neutral height. Place keys and access cards where they’re easy to find. Greet the new hire and point out these essentials as part of their welcome.
Related lists
For general planning only. Valedo does not guarantee this list’s accuracy, completeness, or suitability. Verify information before relying on it. Not a substitute for professional advice or safety training.