Remote employee onboarding desk setup checklist

Who this list is for

This checklist is designed for managers setting up a remote employee’s home workspace before their first week on the job. It focuses on the physical equipment and basic digital access needed for a productive start. If you’re preparing for role-specific software or training, use a different list—this one covers only the essentials for a functional desk setup.

How to use this list

Start by gathering the hardware: pull a laptop, charger, and docking station from your IT inventory. Match these with an external monitor, monitor power cable, and the right HDMI or USB-C display cable. Add a keyboard, mouse, and a headset with microphone. Don’t forget a webcam and a laptop stand for comfort. Include a surge-protected power strip to prevent equipment damage. Once the physical items are packed, create the employee’s company email account and send an invitation to your password manager. Check off each item as you confirm it’s ready for shipment or pickup.

Common mistakes

A frequent slip is missing a single cable—double-check that the monitor cable matches the laptop’s ports. Don’t assume employees have spare power strips or webcams at home. Avoid sending equipment without verifying it’s functional and clean. Skipping the password manager invitation can delay access on day one. Always confirm that each item is accounted for before the box leaves your office.

What is on this list

This checklist includes hardware like a laptop, charger, docking station, external monitor, and monitor cables. Accessories such as a keyboard, mouse, laptop stand, webcam, and headset with microphone are included for comfort and productivity. Digital essentials—company email account and password manager invitation—are also required. As you go, cross off anything the employee already owns or has received.

Before you go

Before shipping or delivering the setup, test that all devices power on and connect. Label cables and devices for easy identification. Include a packing slip listing each item. Notify the employee when the package is on the way, and provide setup instructions. This ensures your new remote hire starts their first week with everything they need, ready to log in and get to work.